How can an entrepreneur determine if their business is expanding? A good way to measure this is through cash flow. With it, it is possible to evaluate where resources are being applied, the respective returns and the availability of investments.
With your business’s success in mind, we’ve written this post to explain how to make the right choice for a module of this type. Are you interested? Keep reading!
Understand what the cash flow system is
Before we get into the system itself, let’s explain how cash flow works in a company. Basically, every manager knows that it involves the financial movements that occur in all sectors.
Thus, cash flow is in tune with sales, payments, receipts, purchases; in short, they are the daily operations that fuel a company’s survival and profitability.
Now, imagine doing all this control without software that can input all the data into the same system. It would be very difficult, wouldn’t it?
Because technology exists precisely to streamline the manager’s routine and improve results.
After all, recording everything that comes in and goes out requires software to facilitate management, systematizing information, always focusing on financial health.
By entering data into the system, it is possible to advance in several processes, assisting in decision-making, such as:
- real-time reporting;
- bills paid on time;
- financial reserve;
- analysis of growth rate;
- accuracy in analysis.
With a cash flow system, your company will take full advantage of investments, having a map of financial movements.
This way, possible waste can be identified, contributing to the correct distribution of resources.
Features
Facilitating administrative routines is one of the main functions of a cash flow system.
In this way, it is possible to professionalize the stages related to financial management , bringing more agility and precision to the numbers.
This is a very important indicator for improving results, mainly through the monitoring that the system enables, with a direct impact on operational success.
Learn how to choose a cash flow system
Now, we come to the main point of the post: how to choose the ideal cash flow system for your company?
The first indicator of this question is a well-honed knowledge of all sectors of the company and its bottlenecks as well as positive points that must be maintained. To be successful in hiring the software, it is worth following the following tips.
Assess the company’s needs
As we pointed out above, before hiring a system, there is nothing better than having in-depth knowledge of the business routines.
This is because each software has different tools and, if you don’t know what you need, you could waste money on the investment, as the solution will not solve the existing problems.
Therefore, do an audit and get as much information about your company as possible. Some of these include:
- financial movements;
- number of employees;
- daily, weekly, monthly and annual production;
- invoicing;
- stock level;
- application of resources;
- fixed and variable expenses;
- working capital;
- main bottlenecks;
- objectives and goals.
With well-researched data, it will be possible to have a real view of what is necessary to improve processes, from financial to operational.
Therefore, planning is the key word for you to hire cost management software that is fully suited to the reality of your company.
Define the requirements
What are the requirements of your business? What is needed to improve results? When choosing a cash flow system, it is extremely important to know the requirements needed for installation.
Therefore, there is nothing better than knowing what is essential to make the right choice. After all, the current economic scenario is highly competitive, requiring accurate investments.
Observe the features
When choosing software, ask the company providing the service to present the system’s main features.
This is a tip that makes a difference in your day-to-day life, as you can adapt the software according to the reality and practices adopted in your company.
Check support
Another point you should consider is the support offered by the IT service provider . Check whether there are qualified professionals to train your employees, as well as to support them during the adaptation period.
This is because the lack of training can undermine your investment. It would be like offering a Ferrari to someone who doesn’t know how to drive a motor vehicle.
We cannot fail to mention support for possible system crashes or operational failures until everything is aligned.
After all, adjustments are always necessary to achieve excellence — with the installation of cash flow software , this is no different.
Assess integration capacity
For a system to be efficient, it needs to have a good capacity to integrate all sectors of your company.
It is a signal for you to make the right choice based on the demands of your business.
Also analyze whether the platform offers a systematic view of the sectors, i.e., a complete one. Also check the mobility of the system, i.e., whether the technology is accessible and agile to facilitate possible operational restructuring.
In general, good software needs to cover the following areas:
- mobility;
- controllership;
- finance;
- supplies;
- commercial;
- logistics and manufacturing;
- administrative;
- HR;
- Custom apps.
Prioritize safety
Nowadays, data is dictating the rules in the market and it is precisely this data that needs to be very secure.
With this in mind, check whether the software has adequate security to keep data safe from hacker invasions or outages that could paralyze the production line.
After all, depending on the size of the company, being offline for minutes can represent an immeasurable financial loss.
As you have noticed throughout the post, a cash flow system is essential for your company to optimize time, reduce costs and even increase productivity , that is, it is a fundamental investment in gaining competitiveness.